ProTender

Proposal workspace for bid teams

Win more bids with
grounded proposals.

ProTender reads the RFP, scores go/no-go against your knowledge base, drafts evidence-cited sections, and keeps your team editing in one live document until export.

  • AES-256 field encryption
  • Tenant RLS
  • SSO via Clerk
  • Evidence citations
rfp-bundle.pdf · 214 pages · vision pipeline
live
  1. 1
    Page rendering
    214 pages → vision-grade PNGs
  2. 2
    Vision extraction
    Tables, stamps, signatures, scans
  3. 3
    Compliance matrix
    Every "shall" + readiness score
  4. 4
    Cited draft
    Grounded by KB, locked to citations
Rendering page 0 of 214 to a vision-grade PNG.
All evidence carries a page citation
Elapsed 4m 31s · cost $0.62
Built for tender teams across
  • Renewable energy & EPC
  • Construction & infrastructure
  • Defence & security
  • Health & life sciences
  • Government IT
  • Logistics & supply
The broken process

Bid teams still lose weeks to paperwork before strategy starts.

The tools changed. The process did not. ProTender collapses intake, go/no-go, drafting, and evidence into one workspace.

Before the bid desk opens

  • RFPs arrive as scanned PDFs, BOQ spreadsheets, and annex ZIPs with no single owner.
  • Eligibility is guessed in a spreadsheet while the clock runs.
  • Past bids live in shared drives nobody trusts for the next submission.

Until the portal closes

  • Questionnaires are copy-pasted from last year with stale answers.
  • Drafts cite nothing. Reviewers chase sources in Slack threads.
  • Export day is a scramble of DOCX merges, missing forms, and unsigned annexes.
Workflow

From a 214-page RFP to a citation-locked draft in hours, not weeks.

Four stages, all running inside one workspace. No Word, no scattered spreadsheets, no last-minute chat threads.

  1. 01

    Upload the RFP

    Drop the PDF or a whole bundle. Vision-first parsing handles scans, signatures, BOQ tables, stamps, and floorplans on the same pass.

    PDF
    rfp-bundle.pdf
    214 pages · 38.4 MB
    Parsed
    XLS
    bid-form.xlsx
    4 sheets · 612 KB
    Reading
    ZIP
    annexures.zip
    7 files · 12.1 MB
    Queued
  2. 02

    Compliance matrix appears, automatically

    Every "shall", "mandatory" and "must" is extracted and scored against your knowledge base. Gaps become tasks before you even open the editor.

    RefRequirementStatus
    • R-001PEC C-A registrationMet
    • R-002Audited financials, 3yrsMet
    • R-003Similar projects ≥ Rs 200MPartial
    • R-004OEM 10yr inverter warrantyGap
  3. 03

    Agents draft section by section

    Specialist agents draft each section, cite the source, verify the requirement, then hand off to your bid manager for a polish pass.

    §4.2 · Project approachWriting

    We propose a turn-key on-grid PV system[p.42] engineered by our in-house team and commissioned within 18 weeks[KB].

    agent · section-writermodel · sonnet
  4. 04

    Polish in the editor, submit with proof

    Multiplayer editor, AI co-pilot inline, citation panel on the right, full audit log. Export to DOCX or PDF in one click.

    SAATRK3 editors liveReady to submit
    • Export · DOCX✓ generated
    • Export · sealed PDF✓ generated
    • Audit log214 events
Product

Everything a winning bid needs, in one workspace.

Go/no-go, questionnaires, cited drafting, knowledge base, live docs, and evaluator scoring. Designed so your bid manager can answer one question: are we ready?

Go / No-Go

Score eligibility against your knowledge base before the desk commits. Surface gaps as tasks, not last-minute surprises.

  • Mandatory clause extraction with page citations
  • Met / Partial / Gap states against KB evidence
  • Clear recommendation your team can challenge

Questionnaires

Map forms and mandatory questions to verified organisational answers. Stop pasting from last year's Word file.

Tailored proposals

Section-by-section generation grounded in the RFP and your evidence library, not a blank chat box.

Knowledge base

Past bids, CVs, project packs, and brochures become searchable evidence with provenance that survives into the final export.

Docs live edit

Multiplayer editor with comments, suggestions, and a citation panel so reviewers stay on the document, not in email.

Eval scoring

For buyers and consultants: score submissions with the same evidence discipline your bid team uses to write them.

Open ProTender Eval

Bid workspace

One desk for tenders, proposals, and evidence.

Track open RFPs, go/no-go decisions, draft readiness, and citation coverage without hopping between spreadsheets and email threads.

ProTender · Bid dashboardWorkspace
Open tenders
12
In drafting
5
Review ready
3
Gaps open
7
TenderStatusGo / No-GoDeadline
  • PEECA 600 kWp PV · Lot BDraftingGo12 Aug
  • WASA solarization packageIntakePending19 Aug
  • THQ hospitals — PGDPReviewGo02 Sep
Why ProTender

Built for the messy reality of public procurement.

Generic AI tools don't know what a BOQ is. Manual workflows don't scale. ProTender is opinionated about what tenders need.

Capability
Manual / Office tools
Generic AI (ChatGPT, Copilot…)
ProTender
  • Intake
  • Vision parsing of scans, stamps, BOQ tables
    Without forcing your team to retype anything
  • Per-page citations preserved end-to-end
  • Compliance
  • Auto-extracted compliance matrix
  • Readiness scoring against your KB
  • Drafting
  • Cited, verifiable AI output
  • Specialist agents per section
  • Multiplayer real-time editor with AI co-pilot
  • Governance
  • Postgres RLS + ABAC across every row
  • No-training-on-your-data guarantee
  • Immutable audit log of every AI action
  • Outcome
  • Time to first reviewable draft
    3–4 weeks
    5–7 days
    hours
  • Bids your team simply skips per quarter
    Many
    Several
    Fewer
Security & trust

Procurement-grade trust from day one.

Tender data is sensitive: pricing, partner agreements, key personnel CVs. We built ProTender so even our own team needs a reason to touch your tenant.

  • Hosted on AWS, with data residency in your region of choice.
  • No training on your data, by any party.
  • Evidence pack and DPA available under NDA for enterprise reviews.

ABAC + Postgres RLS

Every row carries an org and resource attribute. Even a bad query cannot leak across tenants. The database itself refuses.

Encrypted in transit and at rest

TLS 1.2+ for every byte, AES-256 at the storage layer, KMS-managed keys with annual rotation.

SSO via Clerk

Bring Okta, Azure AD, Google Workspace, or any SAML 2.0 IdP. Provisioning and de-provisioning automated.

No training on your data

Your prompts and uploads are never used to train any model, ours or a vendor's. Bedrock is configured with opt-out.

Immutable audit log

Every AI action, edit, export, and access is recorded. The audit log is queryable and exportable.

BYO AWS account

On Enterprise, run the AI on your own Bedrock keys in your own AWS account. Spend, logs, and residency stay yours.

Customers

What early bid teams tell us.

“The vision pipeline parsed a long RFP while our bid manager was still in the kickoff. Compliance gaps showed up the same morning, not the weekend before submission.”
Head of Proposals
Renewable energy EPC
Energy
“We stopped declining tenders because the team didn't have time. Citation-locked drafts mean reviewers spend their attention on substance, not hunting sources.”
Director of Bids
Infrastructure & construction
Construction
“Our security review cared about ABAC, RLS, no model training on our data, and a full audit log. Those were already in the product, so the conversation stayed concrete.”
CIO
Public-sector IT integrator
IT

Names withheld at the customers' request while live bids are in flight.

Pricing

Priced in Rupees. Sized to your bid desk, not to tokens.

AI compute, storage and multiplayer collaboration are all included up to a fair-use cap. USD equivalents shown for reference. We invoice in PKR against a purchase order, no card required.

Starter

For small bid teams running a handful of tenders per quarter.

PKR 149,000/ month · ~ $530
Talk to sales
  • 8 tenders per month, unlimited revisions
  • 5 seats included · PKR 15,000 / seat after
  • 10 GB knowledge base (CVs, projects, JVs)
  • Vision-first parsing up to 1,500 pages / mo
  • Fair-use AI cap: $80 / month included
  • Email + WhatsApp support (Karachi hours)

Growth

Most chosen

For tender desks shipping a bid every week.

PKR 449,000/ month · ~ $1,600
Book a demo
  • 30 tenders per month, unlimited revisions
  • 15 seats included · PKR 12,000 / seat after
  • 50 GB knowledge base with hybrid search
  • Vision parsing up to 10,000 pages / mo
  • Specialist agents + multiplayer editor + Copilot
  • SSO/SAML, ABAC, full audit log
  • Fair-use AI cap: $250 / month included
  • Dedicated CSM + priority response

Enterprise

For groups bidding across multiple subsidiaries.

From PKR 1.2M/ month
Contact us
  • Unlimited tenders (fair-use), unlimited seats
  • Multi-tenant org tree with central KB
  • Custom data residency (AWS region or PTCL DC)
  • BYO AWS Bedrock account & IAM
  • Evidence pack, MSA, and DPA under NDA
  • On-prem connectors (SharePoint, S3, GDrive)
  • White-glove onboarding + procurement enablement

Per-seat or per-bid licensing available.

All plans include unlimited reviewers, citation locking, immutable audit log, and TLS 1.2+ / AES-256 encryption. Trial available with a real RFP of yours.

FAQ

Questions procurement teams ask us first.

  • Does ProTender replace my bid manager?
    No. We replace the typing, the citation hunting, and the compliance-matrix spreadsheet. Your bid manager spends their time on strategy, pricing, and relationships, which is what they should have been doing all along.
  • How is the vision pipeline different from regular OCR?
    Regular OCR turns pixels into characters and stops there. Our pipeline renders each page to an image, classifies the layout, then routes scans and tables through Claude vision so signatures, stamps, BOQ structure, and floorplans become structured data, not a wall of broken text.
  • Will the AI hallucinate numbers into our bid?
    Every drafted sentence is grounded by a retrieval pass and locked to a citation. Sections cannot be marked "ready" until every claim has a verified source in your knowledge base or in the RFP itself.
  • Who owns our data, and is it used to train models?
    You own your data. We use AWS Bedrock with no-training enabled; nothing you upload trains any model, ours or a vendor's. Data sits in our isolated tenant in your chosen AWS region, or your own AWS account on Enterprise.
  • Can we bring our own AWS account or model keys?
    Yes, on the Enterprise plan. You can wire ProTender to your own Bedrock account so spend, logs, and data residency stay entirely on your side.
  • Which file formats do you accept?
    PDF (native or scanned), DOCX, XLSX, PPTX, ZIP bundles, and image folders. We re-render everything to vision-grade PNGs internally so the parsing path is the same regardless of source.
  • Do you support multi-language RFPs?
    Yes. The vision pipeline is language-agnostic; the LLM stack handles English, Urdu, Arabic, French, and Spanish out of the box. Other languages can be enabled per tenant.
  • What happens to our data if we stop using ProTender?
    You can export every tender, proposal, KB document, and audit log as a zipped DOCX + JSON bundle from your settings. After offboarding, all tenant data is purged from primary storage and backups within 30 days.

Also for publishers

Need to evaluate submissions instead of writing them?

ProTender Eval gives committees criteria matrices, evidence-based scoring, rankings, and an audit trail. Same family as ProTender, purpose-built for evaluators.

Open ProTender Eval
Demo

Bring a real RFP. Watch us draft it in front of you.

A focused walkthrough on Zoom or Google Meet. We parse one of your real tenders and walk you through the compliance matrix, the draft, and the citation panel.

Start trialRequest a demoSee pricing
How demos work
  • Email us with your organisation and a sample RFP if you can share one.
  • We schedule a 20-minute session that fits your timezone.
  • Cal.com self-serve booking will replace email scheduling soon.
hello@protender.biz